Program Coordinator, IE Lifelong Learning – Executive Education Top Management Programs

Overview

Are you interested in joining a dynamic and international team of professionals to transform education? IE University's Lifelong Learning is looking for a  Coordinator to join its team! At IE Exponential Learning, we focus on the development of senior executives and experienced business leaders seeking to strengthen and expand their strategic and leadership capabilities. The unit manages high-impact executive education programs designed to enhance decision-making, broaden business perspective, and foster transformational leadership. Through a rigorous and practical learning experience, participants are equipped to navigate complex environments and drive sustainable value within their organizations. We are looking for a proactive and highly motivated individual to join our team, based in Madrid. The Program Coordinator, an entry-level position, will be responsible for the operational management and delivery of assigned programs, ensuring an outstanding student experience and smooth execution at every stage. This role requires strong multitasking abilities, attention to detail, teamwork, and strong time-management skills to ensure smooth execution during key program moments, with a clear focus on program delivery and participant support. 

Why IE University?

Every story begins with a purpose, and ours has always been about people. Founded in 1973, IE University has continuously raised the bar to drive positive change through education. We believe education is more than a path to professional success; it is a catalyst for personal transformation and meaningful impact. 

 

At IE University, we place people and their potential at the center of everything we do, empowering individuals to become extraordinary. We encourage bold thinking and foster a culture where innovation, curiosity, and courage lead to real-world impact. Together, we create an environment where talent thrives, and ideas shape the future. 

 

Our mission 

We support students in developing impact skills to live and lead with positive impact. This ignites a ripple effect: We transform people, who then transform others, systems, society, and, ultimately, our world.  

 

Our Purpose

To foster positive change.  

 

Values  

Cultivate the humanistic approach.  

Empower your entrepreneurial spirit 

Cherish the diversity of people, mind, and experience 

Drive innovation with a proactive mindset

We are looking for a person to join a full-time position in Madrid - María de Molina. 

Responsibilities

Your role as Coordinator will involve:

 

The position entails a combination of operational coordination, administrative execution, and student support. Main responsibilities include:

• Coordinate the end-to-end operational execution of several programs running simultaneously and at different stages of delivery.• Manage schedules, logistics, materials, classroom setup (on-site or virtual), and documentation.• Ensure all administrative processes are completed accurately and on time.• Serve as the main point of contact for participants before, during, and after the program, in close coordination with the Program Director.• Support onboarding processes and ensure students are properly informed and prepared.• Coordinate with faculty to ensure session readiness and smooth execution.• Ensure on-site or virtual presence and operational oversight during key program moments such as delivery days, kick-offs, and graduation ceremonies.• Collaborate with internal teams (academic, operations, IT, etc.) to ensure proper alignment and execution.• Proactively identify potential issues and implement solutions.

 

Qualifications

To thrive in this role, you should possess the following qualifications:

 

Experience in program coordination, academic operations, or similar roles is a plus.

 

• Up to 2 years of professional experience. • Organizational skills and attention to detail.• Quick ability to learn and adapt.• Proactive and solution-oriented mindset.• Strong teamwork orientation and collaborative attitude.• Comfortable working in a dynamic environment.• Enjoys interacting with students and faculty, while understanding the importance of administrative rigor.• Strong written and verbal communication skills.• English proficiency is mandatory.• Proficiency in Microsoft Office; experience with LMS or academic systems is a plus.• Position requires flextime or additional evening or weekend work eventually

 

Unleash your full potential and make an impact. The next move is yours! 

 

If you want to be part of this educational revolution, we invite you to apply and be part of our dynamic team at IE University.   At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.