Scheduling Coordinator (m/f/d)

Your Responsibilities

• Scheduling of all taught programs, classes and any associated events for our Potsdam and Berlin locations.
• Creating and publishing student and faculty timetables for all degree programs and associated events at the Potsdam and Berlin campus.
• Understand the resources required for each timetabled semester to enable effective planning.
• Identify and plan timetable structures for students to enhance the overall student experience and their ability to plan their study and other commitments appropriately.
• Liaise with the academic teaching team in drawing up the timetable to ensure appropriate teaching and module loads.
• Supporting the academic team by calculating the professorial quotas for the individual study programs.
• Coordination and editing of the timetables in cooperation with the lecturers of all departments.
• Reporting on room usage and future resource planning.
• Answering to student inquiries regarding Scheduling related matters in English and German.
• Reservation of rooms for optimal planning based on availability, student numbers, and course needs, in compliance with various safety concepts.
• Entering and managing data in the student administration system.

Your profile

• Fluency in English, ideally professional writing as well.
• Strong organizational and communication skills.
• Proficiency in IT, including intermediate skills in MS Excel, mail merge, and ideally PowerBI.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Attention to detail and a commitment to accuracy in data management.
• Ability to work collaboratively with diverse teams and stakeholders.
• Experience in a similar administrative role within the education sector is advantageous.
• A Bachelor's degree, a Master’s degree is preferred, but not required.

Why us?

• Opportunity to work with a great team in a dynamic and international culture
• A workplace in our modern, centrally located campus in Potsdam
• Numerous campus events from the fields of art, culture, business, and science
• Opportunity to develop and implement new ideas and concepts
• Personal and professional development