Freight Accounts Administrator

The opportunity

Join AJW Group as a Freight Accounts Administrator and play a key role in ensuring the accuracy and control of freight costs across a high-value, time-critical aviation environment. AJW is a world-leading independent specialist in the supply, exchange, maintenance, repair, and lease of commercial and business aircraft components supporting airlines and operators worldwide. This role sits within that global operation, ensuring freight activity is commercially accurate, compliant, and aligned to both supplier and customer agreements.

As a Freight Accounts Administrator, you will take ownership of freight cost control ensuring invoices are accurate, aligned to agreed tariffs, and correctly recharged to customers. Working closely with suppliers and internal teams, you will help protect margin, resolve discrepancies, and maintain strong financial discipline across freight operations.

What you’ll be doing

• Manage designated vendor freight accounts, ensuring accuracy and control

• Review and process freight invoices in line with agreed tariffs and procedures

• Ensure freight costs are correctly recharged to customers where applicable

• Investigate and resolve invoice queries with suppliers in a timely manner

• Maintain regular review cycles to track and clear outstanding queries

• Reconcile vendor statements and ensure alignment with internal records

• Escalate issues where required to ensure resolution and compliance

• Support continuous improvement of freight processes and controls

About you

• Experience in a finance, accounts, or freight/logistics administration role

• Strong attention to detail with a high level of accuracy in processing invoices and data

• Ability to interpret and apply tariffs, pricing structures, and cost controls

• Confident communicator able to resolve queries with suppliers and internal stakeholders

• Good organisational skills with the ability to manage multiple tasks and deadlines

• Analytical mindset with the ability to identify discrepancies and investigate issues

• Experience using finance or ERP systems (e.g. invoice processing, reconciliations)

• Competent in Excel or similar tools for data handling and tracking

• Proactive approach with a focus on ownership and problem-solving

• Ability to work effectively in a fast-paced, operational environment

• Team-oriented, with the ability to collaborate across finance, logistics, and operations

Why join us?

We are AJW. We connect, supply, and deliver. We’re proud to be part of an industry that connects the world.

At AJW, we’re more than just a business—we’re a global team shaping the future of aviation. We connect, supply, and deliver to keep the world moving, and we invest in the people who make it happen. When you join us, you’ll be part of an innovative, supportive, and inclusive workplace where you can grow and thrive. Here’s what we offer:

• A team fun budget to bring colleagues together.

• Free access to LinkedIn Learning to support your development.

• A discretionary bonus and healthcare.

We encourage five days a week in the office to strengthen teamwork, collaboration, and development. However, we understand personal circumstances vary, and we support flexibility where needed. Some roles may require more in-office presence to meet business needs, but we’re committed to finding the right balance for our team.

Watch the video below to discover who we are, what we do, and why AJW could be the perfect place for your next career move.

To recruitment agencies: AJW Group will not accept unsolicited or speculative agency CV’S and will not be responsible for any fees related to unsolicited CVs.