Work mode: Hybrid
Reports to: VP Finance
Role Summary
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Own end-to-end contractor lifecycle (onboarding to offboarding)
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Act as single point of contact for contractors
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Ensure accuracy and control of contractor compensation and payments
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Support and control payroll-related processes
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Combine operations, documentation, and financial control responsibilities
Payroll & Compensation Responsibilities (Core Focus)
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Own contractor payment process end-to-end (data → validation → payout readiness)
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Ensure full alignment between signed contracts, agreed rates, and actual payments
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Validate payment inputs before submission to Finance (rates, bonuses, adjustments)
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Support preparation of monthly contractor payroll files
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Calculate and verify variable compensation (bonuses, incentives, commissions)
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Track and document all compensation changes (rate updates, one-offs, corrections)
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Identify discrepancies between expected vs actual payments and resolve proactively
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Ensure timely and accurate payouts in cooperation with Finance and external providers
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Maintain structured compensation database (rates, payment terms, history)
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Support audit readiness (all payments must be traceable to contracts and approvals)
Reporting & Financial Visibility
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Prepare regular contractor payroll reports (monthly / ad hoc)
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Provide visibility on total contractor cost (by team / function / geography)
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Track planned vs actual payments and explain deviations
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Maintain structured datasets for compensation and payments
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Support Finance in forecasting contractor-related expenses
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Build and maintain simple dashboards / reports (Excel / Google Sheets)
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Ensure all compensation data is transparent, consistent, and easily reconcilable
Experience Requirements (Must Have)
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1–2+ years of experience in payroll, compensation, finance operations, or HR operations
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Hands-on experience working with payments, payroll data, or financial records
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Experience working with contracts, invoices, or structured documentation
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Strong Excel / Google Sheets skills (comfortable with formulas, data validation, basic analysis)
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Proven ability to work with numbers accurately and consistently
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Experience managing multiple workflows and deadlines simultaneously
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Strong attention to detail and ability to identify inconsistencies
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Experience working in structured, process-driven environments
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Fluent English (written and spoken**)**
Nice to Have
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Experience with contractor or freelance-based models
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Experience working with Polish payroll or EU contractor setups
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Experience with variable compensation models (bonuses, commissions)
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Experience working with external payroll providers or incubators
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Basic understanding of accounting or financial reconciliation
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Experience building reports or dashboards