As a Supply Chain Logistics Administrator at AT-PAC, you support the coordination of production and shipping activities, ensuring the timely and accurate movement of goods from suppliers through delivery, billing, compliance, and reporting. Acting as a key link between suppliers, production, freight forwarders, finance, and logistics colleagues, this role supports smooth daily operations, shipment bookings, rate tracking, container utilization, and proof of delivery processes. This is a fast-paced, operational environment where attention to detail, strong communication, and a hands-on mindset are essential, offering a great opportunity to learn, develop, and grow within a global organization.
Key Responsibilities:
Production & Supplier Coordination
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Receive updates from global suppliers and the Internal Production team on order status, documentation needs, shipment readiness, and issue resolution.
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Escalate issues and consult with the Leader before executing decisions that could impact ERP accuracy.
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Support production order tracking and closings, ensuring that all required documentation and information are complete.
Production-Shipping & Logistics Execution
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Process daily receipts (Legacy) and GHQ drop shipments, including all related expenses.
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Book shipments and track shipment rates, ensuring accurate pricing is applied at dispatch and ensuring that rates align with company budgets.
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Monitor email channels and logistics communications to ensure timely updates and responses on all shipments.
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Track and verify that all equipment in Legacy progresses to the BOL stage within ERP.
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Maintain ongoing communication with freight forwarders to confirm pick-ups, documentation, BOL creation, and shipping milestones.
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Collaborate with the team manager and internal partners to ensure accurate and timely BOL completion, supporting AR and CBP entries.
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Ensure proof of delivery is received and filed in a timely manner for all shipments, tracking any discrepancies or issues that may arise.
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Prepare weekly TMS tool updates on shipments from non-forwarder partners at the landed stage.
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Assist with landed-stage shipment tasks as required to enable smooth AR and Compliance workflows.
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Work with container utilization tools to maximize container load efficiency, ensuring the best performance based on container weight and size.
Tracking – AR, AP & Compliance Support
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Track all entries through AR and AP posting stages until completion, with a logistics focus on arrival and delivery status.
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Update and maintain the CBAM file with current shipment data, landed cost information, and posting status.
Documentation & Reporting
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Update own-created entry files daily to maintain accurate shipment, receipt, and posting records.
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Prepare monthly total entry and shipment reports for leadership review.
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Maintain organized team folders, AID cards, and collaboration tools to ensure visibility and consistency across the team.
Team Collaboration & Support
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Assist during high-volume periods or backlog situations to ensure smooth operations.
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Provide cross-coverage and support to teammates as needed, helping to maintain operational flow.