As a Junior Payroll Administrator, you will be responsible for managing and processing the company's payroll accurately and efficiently. You will work closely with the HR and Accounting departments to ensure all employees are paid accurately and on time. Your role will involve processing payroll data, resolving payroll discrepancies, and maintaining accurate payroll records.
Responsibilities:
• Payroll Processing: Collect, verify, and process payroll data such as absences, attendance records, bonuses, commissions, and other relevant information.
• Data Entry: Accurately enter payroll data into the payroll system, ensuring all calculations, deductions, and reimbursements are properly accounted for.
• Payroll Calculations: Calculate wages, overtime, and other compensation components, ensuring compliance with applicable employment law of Malta, company policies, and regulations.
• Deductions and Benefits: Administer payroll deductions for taxes, fringe benefits and other benefits programs as per employee instructions and legal requirements.
• Payroll Reconciliation: Conduct regular audits and reconciliations of payroll data to ensure accuracy, identifying and resolving any discrepancies or errors.
• Compliance: Stay updated on payroll regulations, tax laws, and changes in the Maltese legislation, ensuring compliance with relevant legal requirements and reporting obligations.
• Recordkeeping: Maintain and organize payroll records, including employee information, tax rates, and other payroll-related documents.
• Payroll Reporting: Generate and distribute payroll reports as required, including payroll summaries, tax reports, and year-end reports.
• Employee Inquiries: Respond promptly and accurately to employee inquiries regarding payroll matters, including salary, deductions, leave balances, and payroll policies.
• Collaboration: Collaborate with the HR and Accounting teams to ensure seamless integration of payroll processes with other HR and financial activities.
• Continuous Improvement: Identify opportunities for process improvements, automation, and increased efficiency in payroll processes, and recommend appropriate solutions.
The duties and responsibilities described in this job description are not a comprehensive list and as such additional tasks may be assigned to the employee from time to time; The scope of the job may also be subject to change as necessitated by business demand.