Introduction:
Within the newly established Internal Justice Secretariat (IJS), working in close coordination with the Registrar, and in support of the Chairs and Deputy Chairs of the boards, you will provide day-to-day administrative assistance to facilitate the smooth organisation and proper documentation of appeals and disciplinary proceedings before the Boards in accordance with CERN's legal framework and confidentiality requirements.
Functions:
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Provide administrative support to the Registrar, Joint聽Advisory聽Appeals聽Board (JAAB), and Joint聽Advisory聽Disciplinary聽Board (JADB), and their panels in handling appeals and disciplinary cases.
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Manage end-to-end processing of case files from registration to closure in line with procedures.
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Register and track incoming submissions and correspondence in the case-management system.
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Maintain accurate, secure, and compliant electronic case files.
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Monitor deadlines and flag delays to the Registrar or relevant Chairs.
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Prepare and circulate procedural documents, notices, and decisions.
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Support hearings and meetings (scheduling, documentation, minute-taking, logistics).
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Act as a point of contact for Boards, members, and internal services on administrative matters.
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Respond to queries on procedures, timelines, and documentation requirements.
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Assist with reporting, statistics, templates, registers, workflows, and website updates.
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Handle general administrative tasks, including guidance on procedures and personnel-related formalities**.**