As a Senior Travel & Expense Manager, you will take full ownership of our global Travel & Expense (T&E) landscape and build a scalable, future-proof setup across the organization. With your deep expertise, you will establish clear standards, ensure compliance with country-specific regulations, and act as the go-to expert for all T&E topics.
A key focus of your role will be a project-driven setup phase, where you will design and implement a centralized, company-wide T&E solution, replacing fragmented tools and processes. With your hands-on mindset, you will drive structure, solve complex challenges, and shape a global T&E function while acting as a trusted advisor to stakeholders worldwide.
As a SaaS market leader in the ESG space, we are shaping a sustainable future together. Become part of our dynamic, fast-growing international SaaS unicorn and drive our finance function forward with your expertise and impact!
Your Responsibilities
Travel & Expense Ownership
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End-to-end ownership of the global Travel & Expense (T&E) process
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Establishment, stabilization, and continuous optimization of a scalable T&E framework
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Development, implementation, and governance of global travel policies and standards
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Project & System Implementation Focus**
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Lead a project-based setup phase to build a best-in-class T&E environment
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Drive the selection, implementation, and rollout of a centralized T&E tool, replacing fragmented systems
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Ensure strong user adoption, process efficiency, and a seamless employee experience
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International Policy & Compliance**
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Ownership and application of country-specific travel expense regulations across all markets
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Ensure correct implementation of international rules (e.g., per diems in Germany, USA, Spain)
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Act as a subject matter expert for complex T&E topics and ensure compliance with local requirements
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Stakeholder Management & Advisory**
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Serve as the global point of contact for all T&E-related questions
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Advise internal stakeholders on travel expense policies, compliance, and best practices
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Translate complex regulations into clear, practical guidance for the organization
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Process Integration & Finance Collaboration**
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Ensure seamless integration of T&E processes into Accounts Payable and ERP systems
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Oversee correct account assignment, cost center allocation, and data quality
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Collaborate closely with Finance, HR, and international teams to align processes
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Process Improvement & Digitalization**
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Identify process gaps and drive continuous improvements
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Support standardization and scalability of finance processes
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Contribute to automation and digitalization initiatives within the finance function
Your Experience
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5+ years of professional experience in Finance Operations with focus on Travel & Expense or a closely related field
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A formal degree is not required – what matters most is your proven hands-on experience and deep expertise in Travel & Expense.
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Deep expertise in international Travel & Expense management and strong understanding of country-specific regulations
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Proven experience in building, transforming, or scaling T&E processes, ideally in a project or implementation context
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Hands-on experience with T&E tools (e.g., SAP Concur) and ERP systems (Oracle NetSuite is a plus)
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Strong ability to translate complex policies into clear and actionable guidance
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Excellent process mindset with the ability to design and implement scalable solutions
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Hands-on, execution-driven approach with a high level of ownership
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Strong communication and stakeholder management skills in an international environment
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Fluent in German and English
Join us for this and more...
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A fast-growing B2B tech scale-up with unicorn status
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A purpose-driven mission, working with and for global industry pioneers to solve complex challenges
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Creative freedom through collaborative teamwork and an open communication culture
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Flexibility and strong team spirit through our hybrid working model
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Opportunities for personal and professional growth
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Sustainable mobility options for environmentally friendly commuting
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Team events and offsites with our global teams
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An inspiring work environment in Mannheim (and at our international locations)