Junior E-invoice Specialist

Job Purpose

We are looking for a Junior E-invoice Specialist reporting directly to the OTC and E-invoicing Compliance Senior Team Leader. This is a local role, new position in Poznań SSC structure. 

You will be responsible for monitoring and analyzing errors preventing invoices from being registered in the government portals. The role requires a deep knowledge of financial processes, SOVOS tools, and policies, including tax and statutory regulations, with a technology focus.

Responsibilities:

• Lead and support the E-Invoicing Compliance Team to deliver high-quality service to customers
• Plan, monitor, and allocate the daily, weekly, biweekly, and monthly activities of the team
• Create back-up resources and take up additional responsibilities as needed
• Act as a liaison between the E-Invoicing Compliance Team, the VAT Team, and other stakeholders
• Identify and address the training and development needs of all team members
• Provide feedback and cultivate an environment of trust, teamwork, self-confidence, and ownership
• Give input into regional and global projects and process discussions
• Monitor the performance of the SOVOS e-invoicing system and track the number and quality of invoices processed
• Monitor daily the status of e-invoices transferred to the governmental portals
• Prepare and analyze daily deliverables, monthly KPIs, and weekly status reports
• Ensure appropriate escalation of concerns and issues in a timely manner
• Support organizations in creating e-invoicing compliance reports
• Comply with internal controls and J-SOX rules
• Support the Team Leader in implementing world-class solutions
• Create process standards, policies, and documentation
• Identify, initiate, and implement process improvements as part of continuous process improvement
• Help the Team Leader establish proper process controls and conduct regular quality checks
• Monitor all changes in e-compliance laws and assist in updating systems and giving advice to all relevant business users
• Follow the VAT Team guidance on the VAT compliance requirements and take action to align systems and processes with VAT regulations

 

Qualifications & Experience Required

Education, Master, other certification:

• Education in Finance, Accounting, Economics, IT, or a related field is an advantage

Experience:

• Experience in e‑invoicing, compliance, finance, tax, or accounting processes is an advantage

Technical Skills:

• Good knowledge of European e‑invoicing regulations
• Adequate knowledge of SAP systems
• Experience with e‑invoicing solutions
• Advanced knowledge of MS Excel
• Understanding of VAT and statutory compliance processes

Languages Skills:

• English – communicative to advanced

Soft/Behavioral Skills:

• Strong customer‑focused attitude
• Ability to work under time pressure and manage priorities
• High attention to detail and accuracy
• Strong analytical and problem‑solving skills
• Ability to work in a team and navigate ambiguity
• Confidentiality and responsibility when working with sensitive data
• Willingness to learn, self‑develop, and propose improvements
• Ability to operate in a diverse and changing environment