About the Role:
We're looking for a Senior HR Operations & Payroll Specialist to own the full HR operations function in Poland. This is a hands-on, high-ownership role at the heart of the employee lifecycle - from onboarding to offboarding, payroll accuracy to compliance, and everything in between. We’re seeking a highly motivated individual who can help improve and automate our Poland processes and flex to support other European entities (E.g. NL + UK) when required (e.g. holiday coverage, large projects, etc.)
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Ideal Candidate
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At least 5 years of experience in HR administration and payroll, ideally within an international environment.
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Solid understanding of Polish labor law regulations, payroll, compensation and benefits.
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English proficiency at a minimum B2 level.
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Strong google sheets skills, including formulas, pivot tables, and data analysis.
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Proactive approach with strong analytical thinking and problem-solving skills.
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High attention to detail and accuracy in maintaining records and data.
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Proactively identifying improvement opportunities and driving the necessary improvements.
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Strong organizational and time management skills, with the ability to prioritize effectively and meet deadlines.
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Ability to work independently in a fast-paced, dynamic environment while managing multiple responsibilities.
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Strong understanding of data confidentiality and compliance with payroll and labor law requirements.
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Experience with BambooHR, Jira, Google Suite, Slack, and Confluence is a plus
Your responsibilities
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Own end-to-end HR operations for Poland
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Lead the monthly payroll cycle - from data collection and validation to coordination with our external payroll provider - ensuring accuracy every time
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Maintain audit-ready payroll records, employee documentation, and compliance with Polish labour law and regulatory requirements
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Serve as the primary point of contact for employee queries on HR admin and payroll, providing clear and timely responses (via JIRA)
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Administer occupational health processes, including issuing medical examination referrals
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Manage sick leave, maternity-related absences, and working time regulations in the system, ensuring compliance and smooth communication with employees and stakeholders
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Administer employee benefits across Poland, keeping programmes accurate and up to date
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Prepare and maintain country-specific employment templates and documentation in partnership with internal and external legal teams
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Run payroll controls and variance analysis to identify and resolve discrepancies before they become issues
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Keep BambooHR accurate and up to date — processing employee changes, promotions, transfers, and contract updates with precision
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Contribute to HR Operations projects including process improvements, automation initiatives, and system integrations
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Partner with cross-functional teams to deliver a consistent, seamless employee experience