Office Manager

About us

VisioLab is AI-powered self-checkout for stadiums, arenas, university canteens, corporate campuses, and more. Founded in 2019 by Tim Niekamp and Iwo Gernemann, we're headquartered in Osnabrück with a US office in Boston. 400+ active systems, 3 continents, Series A closed. Our clients include teams from the NFL, NBA, MLS, and NHL.

Every year, millions of people move faster through food service venues because of what we build.

The role

Behind every great team is someone who makes everything just work.
VisioLab is growing fast, and our Osnabrück headquarters is the beating heart of the company. We need an Office Manager who takes ownership of the physical space, the day-to-day operations, and the small (and big) things that make a workplace feel like home for a high-performing team.

This isn’t about ordering pens. It’s about creating an environment where people do their best work.

What you'll do

• Own the daily operations of the Osnabrück office: facilities, supplies, vendors, and logistics

• Coordinate onboarding logistics for new hires: equipment, workspace, and first-day experience

• Organize team events, offsites, and company culture initiatives

• Manage relationships with external vendors, landlords, and service providers

• Support the leadership team with travel arrangements, scheduling, and administrative tasks

• Be the go-to person who solves problems before anyone else notices them

What you'll bring

• 2+ years in office management, executive assistance, or operations coordination

• Outstanding organizational skills - nothing falls through the cracks on your watch

• A proactive mindset: you anticipate needs, you don’t wait for requests

• Strong communication in German and English

• Comfort with tools: Google Workspace, Slack, project management software

• A warm, positive energy that makes people feel welcome

What We Can Offer You

• A key role in a fast-moving international team - you keep things running

• Direct contact with the founders - short lines, fast decisions

• On-site in our Osnabrück office - where the team is, and where things get done

• Subsidized sport membership & other benefits

• Competitive salary