Your role
In this key strategic position, you will act as the architect of our People Operations landscape. We are not looking for someone to maintain the status quo, but for a strategic enabler of scalable, international growth. Your mission is to eliminate manual bottlenecks and build a robust data ecosystem that enables real-time, data-driven decision-making and supports the development of an international scale-up.
You will bring your expertise in operational excellence and automation into the team, actively enabling and upskilling our People Operations Managers, and driving success together as a unit. Your unique strength lies at the intersection of HR excellence and systems thinking – moving us away from manual spreadsheets toward a fully integrated, automated People infrastructure within Personio, designed to scale internationally.
Your responsibilities will include:- Building and continuously evolving our People Analytics landscape to enable strong, data-driven decision-making foundations
- Leveraging the full potential of Personio by developing a state-of-the-art system landscape, including the implementation and management of API integrations and automation (e.g. RPA) to ensure seamless data flow across tools and systems
- Technical mentoring and guiding of People Operations Managers on both operational excellence (e.g., ensuring high-quality administrative standards) and the implementation of automated, scalable processes
- Designing and elevating our People structures with a focus on process standardization across international markets (including PL, IT, FR, CH, and NL)
- Acting as a strategic sparring partner to HR Business Partners and the CPO on complex labor law topics, organizational structures, and cross-border scenarios
- Leading key strategic HR initiatives and People projects such as the continuous development of Compensation & Benefits frameworks, Job Architecture, and Salary Bands, taking into account cross-market complexity
Your profile
- 5–7 years of experience in People Operations or People Excellence, combining a profound knowledge of the employee lifecycle (e.g., contract management, onboarding, labor law) with a focus on data-driven HR, People Analytics, and process automation
- Strong hands-on experience with HRIS systems – preferably Personio – including proven experience or the willingness to familiarize yourself with API integrations and system interoperability to automate recurring data workflows
- Proven experience in a strategic role, particularly in building and refining KPI frameworks, reporting structures, and data models for People & Culture initiatives.
- Strong analytical skills combined with a systems-thinking approach, with the unique ability to balance data-driven insights, employee experience, and operational feasibility
- Proactive self-starter who independently identifies structural gaps, develops scalable solutions, and possesses the professional maturity to drive company-wide implementation
- Professional fluency in English and German (minimum C1) is mandatory due to the strategic, legal, and compliance-related requirements of the role
What we offer
- An appealing discount on all of our products – from essential oils to vitamins & nutrients
- The Urban Sports Club membership, Swapfiets bike rental and a subsidy for the BVG ticket
- Your career is unique. That’s why we offer the opportunity for tailored Learning & Development as well as (Leadership) Coaching programs, designed to support your personal professional journey on an individual basis
- We offer 28 days of paid time off per year plus up to 5 days off between Christmas and New Year
- Enjoy a little joy every month with our ‘Product of the Month’ and celebrate your birthday with an exclusive birthday gift
- We believe great things happen when we meet in person, which is why we embrace a hybrid model with one home office day per week – up to two depending on the area you are working in – and up to two weeks per year working from abroad
- Receive various discounts of up to more than 50 percent on attractive brands such as Flaconi, Bosch, Apple or Expedia
- You will be given real ownership and plenty of room for new initiatives, as well as the opportunity to contribute your expertise and implement your great ideas
- Inviting office spaces with access to plenty of organic teas and superfoods from around the world
- We like to celebrate each other! Regular tea & office parties, Christmas and summer feasts and various influencer events such as Women's Day
ContactSabrina Thome