JOB DESCRIPTION
We are seeking a Logistics Officer to provide comprehensive administrative, logistical, and organizational support to the Clinical Research Unit (UPIC), ensuring the efficient day-to-day operations of the unit.
The selected candidate will be responsible for coordinating appointments and space allocation, managing the availability of materials and resources, supporting patient/participant care and experience, and contributing to compliance with Good Clinical Practice (GCP) guidelines and all applicable regulatory requirements. The role requires close collaboration with clinical and research teams to ensure high-quality standards and operational excellence in all unit activities.
MAIN RESPONSIBILITIES
Administrative and Documentation Management- Manage administrative documentation associated with clinical trials.
- Support the maintenance of files in accordance with Good Clinical Practice (GCP) requirements and applicable regulations.
- Maintain and update the unit’s databases.
- Provide support during internal and external audits regarding documentation and logistics.
- Monitor and support the unit’s quality management system.
- Coordinate patient/participant schedules and appointments for clinical trials, ensuring availability of resources and facilities.
- Manage and coordinate the scheduling and rescheduling of unit visits.
- Handle phone calls, calendars, and emails related to UPIC activities.
- Perform reception, admission, and patient care tasks.
- Maintain and update patient information using the SAP healthcare system.
- Provide administrative support during scheduled visits.
Logistics and Material Management- Replenish nursing supplies required in consultation rooms.
- Ensure availability and stock control of unit materials.
- Manage and optimize the use of UPIC facilities.
- Provide logistical support for meetings, monitoring visits, and audits.
Unit Organization- Maintain order and organization across the different UPIC areas.
- Ensure proper use of common and workspaces.
QUALIFICATIONS AND EXPERIENCIE
- Higher Level Technical Certificate in Administration, Healthcare Management, Nursing Assistant studies, or similar.
- Good Clinical Practice (GCP) Certificate.
- Training in clinical research (valued).
- Proficiency in office software tools.
- Experience with or knowledge of SAP.
- Database management skills.
- Personal skills:
- Organization and planning skills.
- Coordination skills and ability to work in a team.
- Attention to detail.
- Clear communication and appropriate patient interaction.
- Responsibility and confidentiality.
- Ability to manage multiple tasks across different teams/services.
WHAT WE OFFER
- Indefinite contract
- Full -time (1628h/year).
- Start date: 16/03/2026.
- Gross annual remuneration inherent to the square objected to this call, will be fixed based on the experience provided and the skills of the candidate, distributed in 12 payments.
- Flexible payment (childminding vouchers).
- 23 days holiday and 5 days for personal matters + 2
- Training capsules by the company.
- Be part of an excellent multidisciplinary research centre with the HRS4R badge.
- Location on the Can Ruti Campus, a first-class translational research environment in the Barcelona area, in a very stimulating scientific environment. The IGTP offers a supportive, friendly and collaborative ecosystem to promote professional development and help you achieve your research goals.
HOW TO APPLY
Interested persons must attach to the application:
- Motivation letter explaining their interest in the position.
- Updated CV.
- Contact of 2-3 references.
Applications will be evaluated in accordance with the guiding principles and objectives of the supply systems, following the process described below:
- Curricular evaluation: analysis of the curriculum vitae to assess aspects related to training, professional career and experience in positions related to the job position under selection.
- Personal interview: once the résumé has been evaluated, the selected candidates will be called for a personal interview to verify and expand on the information detailed in the résumé and to evaluate aspects related to experience and professional skills.
Applications that do not meet the requirements, that are not included in the cases foreseen or that are not processed in accordance with the established procedure will not be considered in the selection process.
DEADLINE FOR APPLICATIONS
The call for applications will close on
1st, March 2026