Proposal Specialist

Overview

Proposal Specialist

📍 Poland | 💻 Remote

About the Role

The Proposal Specialist is responsible for developing solicitations, requests for proposal, requests for information, requests for quote, and proposals for both direct and indirect channel engagements. In this role, you will coordinate cross-functional teams, manage proposal timelines, and ensure the delivery of high-quality, compelling proposals that align with solicitation requirements and company standards. If you're a highly organized, detail-driven communicator who thrives in a fast-paced, collaborative environment, this role is for you.

Technology Tools

• Microsoft Office Suite (Word & Excel – Primary)
• Project Management Tools (e.g., Asana, Monday.com or Equivalent)
• Bid Portals & Proposal Submission Platforms

Your Role Responsibilities — Here's What You'll Do

• Plan, coordinate, and monitor the development of basic to moderate risk solicitations and proposals; read solicitations to understand advanced technical, functional, and business requirements and parse and assign work to project team members.
• Organize and lead kick-off meetings with key stakeholders; establish deadlines, set project expectations, and act as liaison between the project team and subject matter experts, working cross-departmentally to track down and confirm information.
• Manage and oversee the collaboration of work within the project management tool, working on multiple projects simultaneously; ensure projects progress on schedule and are in line with solicitation and company standards, escalating outstanding work as needed.
• Review, edit, and format final proposal content; coordinate proposal submission via email, bid portal, or hard copy delivery.
• Assist with updating and maintaining team resources, including internal websites and training materials; provide suggestions and updates to existing proposal content and input on how to improve internal efficiencies.
• Assist with the training and onboarding of new team members; grow company and product knowledge and stay aware of best practices and market trends.

Role Essentials — What You Bring

• Bachelor's degree or equivalent experience, with demonstrated success in developing proposals or similar experience and solid facilitation and project management skills.
• Strong oral and written communication skills that reflect a professional demeanor, with the ability to interact with others with discretion and tact, and strong collaborative skills applied successfully within a team and across other areas.
• Strong critical thinking and problem-solving skills, with strong business and technology acumen and the ability to thrive in a flexible, fast-paced environment.
• Proficiency in Microsoft Office applications, primarily Word and Excel, with demonstrated ability to handle sensitive information with discretion and tact.
• Self-motivated with the ability to complete projects in a timely manner, with the ability to work independently and in a team environment, with up to 10% travel time required.

What We'd Like to See — Preferred Skills

• Demonstrated experience planning, coordinating, and monitoring the development of solicitations and proposals, including RFPs, RFIs, and RFQs, for both direct and indirect channel engagements.
• Experience organizing and leading kick-off meetings with key stakeholders, establishing deadlines, and managing cross-functional collaboration to ensure proposals are delivered on time and to standard.
• Proven ability to manage multiple projects simultaneously within a project management tool, with strong attention to detail and the ability to escalate outstanding work as needed.
• Experience reviewing, editing, and formatting proposal content, with the ability to coordinate proposal submissions via email, bid portal, or hard copy delivery.
• Demonstrated ability to influence, motivate, and mobilize team members and business partners, with experience assisting in the training and onboarding of new team members.

About Hyland

Hyland is the pioneer of the Content Innovation Cloud™, delivering ubiquitous enterprise intelligence to organizations with solutions that unlock actionable insights and drive automation.

Trusted by thousands of organizations worldwide, including many of the Fortune 100, Hyland's solutions create the foundation for a connected, agentic enterprise, where teams harness the power of AI to redefine how they operate and engage with those they serve. For additional information on Hyland's platform and services, please visit Hyland.com.

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About Hyland Life

#HylandLife

Since 1991, it has been Hyland's mission to help our employees, customers and partners exceed their potential with our industry-leading content services platform. Our employees exude a contagious energy and are passionate about what they do – whether it's helping customers succeed, raising up their fellow Hylanders, or engaging in the communities where they live and work.

The #HylandLife hashtag encompasses our employee-centric culture. Our employees live our culture day in and day out by bringing their best self to work. Hyland supports them to do just that through career development resources, wellbeing programs and innovation practices. We thrive on diverse viewpoints and new ideas and believe that a positive, inclusive workplace is imperative to sustainable success.

As we've grown to a company of nearly 4,000 strong, we have the opportunity to make a significant impact on our communities. We strongly support employee initiatives and align our giving campaigns and programs to organizations that are important to them.

Equal Opportunity Statement

Hyland is an equal opportunity employer. We value diversity and are committed to providing an inclusive workplace for all employees and applicants. Employment decisions are made without regard to any characteristic protected by applicable laws and regulations. Information collected during the hiring process is used solely to assess qualifications, verify identity, and comply with legal requirements.