Office Administrator (50%)

Allianz Digital Health (ADH) is a Munich, Germany based 100% subsidiary of Allianz
SE aiming at the modernization and digitization of global Allianz health entities by
providing technical excellence at scale. ADH offers these entities digital and databased
health services on a modern IT architecture to support their core insurance
processes and health specific services alike. The company strives for rule breaking
approaches in health insurance and a completely new experience for its customers
and, ultimately, their end customers and business clients.

In this dual role, you are the backbone of our physical workspace. You ensure that
our office runs like clockwork while taking full ownership of our Occupational Health
and Safety (OHS) standards. You will be the central point of contact for all
infrastructural topics and the guardian of our legal compliance regarding workplace
safety, ensuring our around 50 employees can work in a safe, healthy, and
motivating environment.

 

Your Areas of Impact:

1. Office Administration & Operations
• General Operations: Oversee day-to-day office logistics, including managing
office supplies, equipment, and facility maintenance.
• Vendor Management: Maintain general office files, including vendor
contracts and service provider relationships.
• Culture & Events: Organize company events and team-building activities;
plan and implement initiatives that promote a positive and vibrant work
environment.
• First Impression: Act as the face of the office, ensuring a professional
atmosphere for employees and guests.

2. Occupational Health & Safety (Arbeitssicherheit)
• Safety Officer (SiBe): Act as the designated Safety Officer, ensuring all legal
mandates are met and documented (including regular SiBe training updates).
• Workplace Improvements: Implement physical office changes as required
by the ASA (Arbeitsschutzausschuss)
• Training & Drills: Create and deliver a custom ADH safety training module
for all staff.
o Conduct annual fire drills (Feueralarmübung) and perform safety
briefings for new employees throughout the year.
o Ensure all training evidence and documentation are kept up to date for
legal audits.
• Certification Management: First Aiders, Fire Safety Assistants, Safety
Officer: Ensure certifications are renewed according to regulation

 

Your Profile:

• Education: High School diploma (Abitur) and relevant university degree or
vocational training
• Experience: 2 or more years of experience in office administration, executive
assistance, or a related role.
• Safety Expertise: Prior experience as a Sicherheitsbeauftragte/r or a strong
interest in becoming the expert for occupational health and safety (we support
your certification).
• Mindset: Highly organized, proactive, and "hands-on." You see what needs to
be done—from a broken coffee machine to a blocked fire exit—and you fix it.
• Diligence: High attention to detail, especially regarding the documentation
and evidence required by German safety laws.
• Tech Stack: Proficient in Microsoft Office (Word, PowerPoint and Excel)
• Languages: Excellent written and oral communication skills in English and
German (German is critical for dealing with local authorities and safety
regulations).

 

 

 

Our Benefits:

• The Best of Both Worlds: Enjoy Allianz Group benefits while working in a
start-up culture with flat hierarchies and fast decision-making.
• Real Impact: Your work has direct business impact, and you will see the
results of your initiatives live in markets across the globe.
• Flexibility: Balance your work and other commitments with flexible working
hours and the chance to regularly work from home.
• Team Environment: Work in a fun, diverse and international team of highly
motivated colleagues who support each other and celebrate successes
together.

 

 

We are located in Munich-Riem (Willy-Brandt-Platz 3; Messestadt West U2).

We are looking forward for your application!