The Senior Document Controller is a highly specialized and control position responsible for ensuring the accurate management, distribution, filing, and traceability of all technical and contractual documentation generated or received throughout the entire lifecycle of the EPC project. The main purpose of this role is to establish and manage the entire documentation control system for the EPC project, ensuring that all technical and contractual documents are rigorously tracked, filed, and compliant with the main EPC contract requirements to maintain absolute traceability and auditability.
Key Challenges
- Create and maintain the project structure, libraries, data and security settings within SharePoint, aligning with the Project's filing and coding structure
- Manage user access rights and permissions, and provide technical support and SharePoint training for project personnel
- Control the effective document distribution using Transmittal Sheets, ensuring the correct revision reaches all affected internal and external parties
- Manage the strict coding and registration of all formal Project communications (Letters, RFI, Minutes), following the established structure
- Codify and archive critical quality records (e.g., NCR, FAT, PPI) correctly, in coordination with the QA/QC team
- Maintain the complete and accurate Project Documents List (MDR), reporting the latest status to project management
- Lead the final archival process, ensuring permanent storage and traceability of all generated documentation
- Exercises functional leadership by spearheading the Document Management area and ensuring the integrity of the project's information lifecycle
- The position is responsible for driving cross-departmental alignment on data governance and document control standards
- Involves project management responsibilities specifically cantered on the information and documentation lifecycle of the EPC project. Oversees the planning, execution, and completion of the project's Documentation Suite
- Establish and enforce standardized metadata, taxonomy, and version control procedures across all Business Unit departments to ensure project data governance and interoperability