Your mission
The Warehouse, Inventory & Facility Specialist is a multifaceted role responsible for the end-to-end flow of goods and the professional upkeep of our site. You will manage incoming shipments, maintain high levels of inventory accuracy, and serve as the primary point of contact for facility orderliness. This position requires a proactive professional who balances technical ERP/IMS tasks with a "hospitality mindset," ensuring the facility is always clean, safe, and presentable for guests and team members alike.
Key Responsibilities:1. Receiving & Inbound Logistics
- Receive and verify incoming deliveries against purchase orders and packing lists.
- Inspect goods for damage or discrepancies and report issues to supervisors.
- Create and update items and suppliers within the ERP/Inventory Management System (IMS).
- Label, sort, and route materials to designated storage locations efficiently.
2. Inventory Control & Optimization
- Perform routine cycle counts and lead scheduled inventory audits to ensure 100% stock accuracy.
- Identify and investigate inventory discrepancies, taking proactive steps to prevent future issues.
- Manage stock levels for raw materials, spare parts, and tools to ensure optimal availability.
- Optimize warehouse layout for maximum space utilization and safety.
3. Facility Management & Presentation
- Facility Stewardship: Maintain the overall order and aesthetic of the warehouse and common areas, ensuring they are "guest-ready" at all times.
- Vendor Coordination: Collaborate with the cleaning crew to create and manage daily/weekly checklists; verify that tasks are completed to company standards.
- Organization & Cleanliness: Lead efforts in keeping the facility organized, clean, and labeled, promoting a culture of "a place for everything and everything in its place."
- Waste Management: Oversee responsible waste disposal and recycling processes.
4. Shipping & Quality Assurance
- Accurately pick, pack, and label items for shipment.
- Conduct Quality Assurance (QA) checks on outgoing products and manage rework activities when necessary.
- Coordinate with shipping service providers and prepare all necessary documentation.
Your profile
- Education: completed apprenticeship as a Specialist for Warehouse Logistics (Fachkraft für Lagerlogistik) or equivalent is required.
- Experience: 5+ years in receiving, inventory, or warehouse logistics. Experience in facility coordination or office/site management is a strong plus.
- Technical Skills: Proficiency in ERP/IMS software and basic IT tasks.
- Valid forklift license and experience with pallet jacks and scanners.
- Soft Skills: High Standards: An "eye for detail" regarding cleanliness and professional presentation.
- Coordination: Ability to guide external vendors (cleaners) and communicate expectations clearly.
- Languages: Fluent in German and English (capable of clear everyday and professional conversation).
- Work Conditions:
- Flexibility: Willingness and availability to work in shifts.
- Physical: Ability to lift up to 23 kg and stand or walk for extended periods.
Why us?
In this role, you are the face of our operational excellence. You have the autonomy to not only manage our inventory but to shape the environment we work in, ensuring a safe, organized, and impressive facility for our team and our visitors.