Office Coordinator (m/f/d) - Full-Time/Part-Time

Introduction

Curious about the space sector and excited to support a team working on real launch missions?

Then Exolaunch might be the perfect place for you.

Exolaunch GmbH is a global provider of launch services for small satellites, partnering with customers and space agencies around the world. With over 650 satellites launched to date and more missions coming up, we’re continuing to grow our operations and our team.

To support our Berlin headquarters at Potsdamer Platz, we’re looking for a full-time Office Coordinator (m/f/d) (with a possibility to join part-time) who enjoys keeping an office running smoothly, creating a welcoming environment, and helping colleagues with day-to-day needs. In this role, you’ll gain insight into the space industry while working in a dynamic, international setting.

If you enjoy variety, organisation, and being the go-to person in a modern workplace, we’d be happy to meet you.

Your mission

You will be the first point of contact for visitors and phone calls, leaving a professional and friendly impression. Your tasks include:but

• Managing and optimizing office operations, including inventory, supplies, and coordination with external service providers

• Organizing appointments, meetings, events, and business travel, and supporting internal projects

• Acting as an all-round office helper: preparing refreshments, cleaning and resetting meeting rooms, maintaining kitchen and common areas, and proactively taking care of anything that needs doing.

• Completing small errands and on-demand purchases such as fruit, pastries, or office essentials.

• Handling communication with facility management, building security, service providers, and landlords

• Supporting preparatory accounting tasks such as cost tracking, invoice processing, and maintaining internal systems

• Planning and coordinating minor maintenance and repair work, ensuring tasks are executed properly

• Researching and comparing providers and services to improve office efficiency

• Managing office-related obligations such as rent, insurance, and other administrative matters

• Preparing information and analyses to support strategic decisions

Your profile

• Completed commercial training, degree in business, or equivalent qualification

• At least three years of relevant professional experience, ideally in office administration, executive assistance, or a similar role

• Excellent German and good English skills, both written and spoken

• Confident use of MS Office and common business tools (e.g., accounting software, ERP systems)

• Strong organizational skills, initiative, and a proactive, solution-oriented working style

• Resilient, flexible, and a team player in a dynamic environment

Desirable:

• Experience in event planning or project coordination

• Knowledge of accounting or finance
  
  

Why us?

We offer you:

• Competitive compensation package tailored to your experience and responsibilities

• Subsidies for lunch, mobility, and special occasions, depending on eligibility

• Flexible working hours and a friendly, collaborative atmosphere

• State-of-the-art Office in the heart of Berlin at Potsdamer Platz

• Access to an in-house fitness studio at the HQ

• All necessary IT equipment and office tools to perform your role effectively

• Complimentary drinks, snacks, and fresh fruit, plus a well-equipped office environment

• Regular team gatherings, celebrations, and internal events