Administrative Business Partner

About Anthropic

Anthropic’s mission is to create reliable, interpretable, and steerable AI systems. We want AI to be safe and beneficial for our users and for society as a whole. Our team is a quickly growing group of committed researchers, engineers, policy experts, and business leaders working together to build beneficial AI systems.

Anthropic is seeking a highly organized and self-starting Administrative Business Partner to support senior leaders in our Munich office. In this pivotal role, you will own the scheduling and logistics for some of our function leaders, partnering closely with them on prioritization and providing real-time support to help ensure our teams have what they need to achieve their goals. As a key point of contact for internal and external partners, you will need to thrive in a fast-paced, ambiguous environment with shifting priorities, by building strong relationships, collaborating across teams, and problem-solving.

As the first ABP in this office, you will also take on workplace coordination responsibilities to help ensure our space runs smoothly and supports focused work and collaboration. These duties will be part of the role until the office grows to a scale that supports a dedicated Workplace Coordinator.

Responsibilities:

• Scheduling and managing calendars for our leaders across multiple teams, proactively identifying and resolving conflicts and ensuring time is aligned to priorities

• Coordinating logistics for conferences and events for leaders' teams, in collaboration with cross-functional partners such as Sales and Marketing

• Managing expense claims and reimbursements for leaders, ensuring timely processing and accurate record-keeping

• Providing seamless and welcoming experiences for in-person visitors to the office, ensuring prospective partners and customers feel valued and appreciated

• Coordinating complex travel arrangements, including international itineraries and last-minute changes

• Assisting with ad-hoc projects and company-wide coordination, using your problem-solving skills and proactive mindset to drive positive outcomes

• Building strong working relationships with other ABPs and cross-functional teams to ensure smooth coordination across the organization

• Supporting leaders with meeting preparation, including gathering materials, drafting agendas, and tracking action items

 

Workplace Coordination (until the office scales to support a dedicated role):

• Coordinating with vendors who handle day-to-day operations and maintenance of the office, such as deliveries, office supplies, and janitorial services

• Helping to support office processes such as mail handling, shipping requests, and supply management

• Addressing facility or workplace issues promptly, engaging the right vendor or internal team to resolve them

• Partnering with People Operations, Security, and the broader Facilities team to ensure smooth office operations and a comfortable environment for employees

You may be a good fit if you:

• Have at least 5-7 years of related experience in executive support or other administrative roles, and are energized by the idea of growing in those fields

• Have strong professional proficiency in both written and spoken English, as well as in the local language, with the ability to communicate clearly and effectively in a business context

• Have enthusiasm for supporting leaders in executing their vision, and ensuring they have the necessary resources and information to succeed

• Are highly organized with the ability to prioritize multiple tasks while maintaining a high attention to detail

• Thrive in fast-paced and changing environments

• Have excellent time management skills and are able to manage multiple calendars, coordinate meetings, and travel arrangements

• Have a positive and welcoming attitude and are able to communicate effectively with team members at all levels

• Have a proven track record of handling sensitive and confidential information with discretion

• Are comfortable wearing multiple hats and are energized by the opportunity to help build office culture and operations from the ground up

Strong candidates may also:

• Have a strong interest in Anthropic's mission and deep commitment to AI safety in research and product development

• Have a security mindset with a thorough understanding of data protection and privacy best practices

• Have prior experience with vendor management, office coordination, or facilities-adjacent responsibilities

• Have experience standing up operations or processes in a new or growing office environment

 

Role Specific Location Policy: 

• Currently, we expect all staff to be in our office at least 25% of the time. For this role specifically, we are expecting at least 3+ days a week in your regional office.

• You may be required to accompany your executive on travel,10% of the time.

Logistics

Education requirements: We require at least a Bachelor's degree in a related field or equivalent experience.

Location-based hybrid policy: Currently, we expect all staff to be in one of our offices at least 25% of the time. However, some roles may require more time in our offices.

Visa sponsorship: We do sponsor visas! However, we aren't able to successfully sponsor visas for every role and every candidate. But if we make you an offer, we will make every reasonable effort to get you a visa, and we retain an immigration lawyer to help with this.

We encourage you to apply even if you do not believe you meet every single qualification. Not all strong candidates will meet every single qualification as listed.  Research shows that people who identify as being from underrepresented groups are more prone to experiencing imposter syndrome and doubting the strength of their candidacy, so we urge you not to exclude yourself prematurely and to submit an application if you're interested in this work. We think AI systems like the ones we're building have enormous social and ethical implications. We think this makes representation even more important, and we strive to include a range of diverse perspectives on our team.

Your safety matters to us. To protect yourself from potential scams, remember that Anthropic recruiters only contact you from @anthropic.com email addresses. In some cases, we may partner with vetted recruiting agencies who will identify themselves as working on behalf of Anthropic. Be cautious of emails from other domains. Legitimate Anthropic recruiters will never ask for money, fees, or banking information before your first day. If you're ever unsure about a communication, don't click any links—visit anthropic.com/careers directly for confirmed position openings.

How we're different

We believe that the highest-impact AI research will be big science. At Anthropic we work as a single cohesive team on just a few large-scale research efforts. And we value impact — advancing our long-term goals of steerable, trustworthy AI — rather than work on smaller and more specific puzzles. We view AI research as an empirical science, which has as much in common with physics and biology as with traditional efforts in computer science. We're an extremely collaborative group, and we host frequent research discussions to ensure that we are pursuing the highest-impact work at any given time. As such, we greatly value communication skills.

The easiest way to understand our research directions is to read our recent research. This research continues many of the directions our team worked on prior to Anthropic, including: GPT-3, Circuit-Based Interpretability, Multimodal Neurons, Scaling Laws, AI & Compute, Concrete Problems in AI Safety, and Learning from Human Preferences.

Come work with us!

Anthropic is a public benefit corporation headquartered in San Francisco. We offer competitive compensation and benefits, optional equity donation matching, generous vacation and parental leave, flexible working hours, and a lovely office space in which to collaborate with colleagues. Guidance on Candidates' AI Usage: Learn about our policy for using AI in our application process