Operations Associate (at Merantix AI Campus)

What we do

Our mission is dedicated to building Europe’s most powerful AI ecosystem: a platform where the brightest minds come together to transform future-defining ideas into reality. We foster inspiration, open knowledge exchange, and deep collaboration, setting the standard for AI innovation. Being part of our ecosystem means being recognized as a leader, an innovator, and a driving force in shaping the AI age.
Our platform is anchored by three flagship initiatives:

• The Merantix AI Campus in Berlin is a 7,000 sqm hub in the heart of the city, home to over 80 AI startups, investors, industry AI teams, and public organizations. Hosting more than 300 events annually, it brings together founders, operators, industry leaders, investors, and policymakers to dive deep into AI infrastructure and applied AI across sectors such as healthcare, biotech, industrials, and the future of work.

• The London AI Hub, our newest initiative and commitment to our pan-European footprint.

• The AI House, with its flagship meeting held annually during the World Economic Forum, features contributions from pioneers like Yann LeCun, Andrew Ng, Yoshua Bengio, Raquel Urtasun, and investor Ray Dalio.

Your role

We view operational excellence as the backbone of our organisation, only when everything is fully functioning can we unlock true community building. You will work closely with our small team to ensure the seamless day to day operations, while supporting our underlying systems and developing our systems and integrations. 

 

This is a  fixed-term contract during the parental leave period of one of our operations team members. 

You are an excellent fit if you enjoy the intersection between technology, systems, and on site operations, take pride in the details, and are always thinking about how to make things run better for the people and teams around you.

Your main responsibilities will contain:

• Ensure the Merantix AI Campus runs smoothly and members are well supported — handling day-to-day operations, ticket resolution, community communications, and regular facility and tech checks.

• Partner with our Operations & Events Associate in the seamless organisation and delivery of Campus and Partner events. 

• Maintain and improve our operational infrastructure, including our member and visitor management platforms, system integrations, and IT infrastructure. 

• Drive data accuracy and process efficiency by documenting workflows, updating dashboards, and identifying opportunities to reduce manual effort and implement automation or AI tools. 

Your profile

• You have experience in an operations, events, or office management role, ideally within a startup or fast-paced environment.

• You are highly self-organised, structured in your approach, and able to manage multiple priorities at once.

• You have excellent written and verbal communication skills in English; German is a strong plus.

• You are hands-on, proactive, and energised by solving problems and improving how things work.

• You are technically inclined and comfortable working across digital tools and systems; familiarity with platforms such as HubSpot, Zapier, Looker, or similar is an advantage.

• You have a genuine interest in systems operations, integrations, and the practical implementation of AI tools and you keep an eye on how emerging technologies can improve the way things work.

• You understand the basics of networking, understand what an API is,, and are confident in communicating with technical service providers.

• You are passionate about contributing to Europe’s AI ecosystem and thrive in a small, ambitious team.

• You are available for a full-time, fully on-site role in Berlin from July through the end of September 2026.

What we offer

A high-impact role with broad exposure across operations, events, community, and technology.

• A culture of ownership, cooperation, and entrepreneurial thinking — where your contributions are visible and valued.

• A vibrant on-site environment at the heart of Berlin’s AI community.

• The chance to be part of one of Europe’s most exciting AI initiatives at a pivotal moment in its growth.

We would love to hear about your motivation in a brief cover letter.