Finance Administrator

Who we are

Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards. 

As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously. 

We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers. We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications. 

The role

As a Finance Administrator you will be responsible for managing our day-to-day financial transactions and ensuring the accuracy and integrity of our financial records. Your primary duties will include recording transactions, reconciling accounts, and preparing financial reports. This role is crucial to the smooth operation of our finance department and requires attention to detail, strong analytical skills, and an understanding of accounting principles.  

The day-to-day

• Review day-to-day financial transactions  

• Verify that transactions are recorded in the correct accounts  

• Maintain an accurate record of all financial transactions  

• Prepare and maintain financial reports, including balance sheets, income statements, and cash flow statements  

• Process accounts receivable/payable in a timely manner  

• Monitor financial transactions and reports  

• Assist with budget preparation and analysis  

• Support month-end and year-end close processes  

• Respond to financial inquiries by gathering and interpreting data  

• Assist in financial analysis by providing insights into variances and trends  

• Ensure compliance with relevant accounting and auditing standards, regulations, and company policies  

• Assist with ad-hoc strategic projects (e.g., IFRS conversion, implementation of an ERP system)  

• Coordinate with external auditors and outsourced providers as relevant  

You should apply if you

• Have experience in finance administration, bookkeeping or accounting, or looking for your first finance related role or currently studying a finance related subject  

• Are business fluent in English and German 

• Understand basic bookkeeping and accounting principles  

• Are proficient in using Microsoft products, especially Excel  

• Have strong attention to detail and accuracy

• Have excellent organisational and time-management skills  

• Can work independently and as part of a team  

• Have a high level of integrity and confidentiality  

• Possess personal values that match ours: ownership, initiative, dedication to mission, speed and inclusiveness  

• Are a high performer who thrives in a fast-paced environment  

• Are collaborative, humble and a problem-solver  

Note: We operate in an industry where women, as well as other minority groups, are systematically under-represented. We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarised in a few bullet points.

Join Helsing and work with world-leading experts in their fields 

• Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns

• The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world

• Our work frequently takes us right up to the state of the art in technical innovation, be it reinforcement learning, distributed systems, generative AI, or deployment infrastructure. The defence industry is entering the most exciting phase of the technological development curve. Advances in our field of world are not incremental: Helsing is part of, and often leading, historic leaps forward

• In our domain, success is a matter of order-of-magnitude improvements and novel capabilities. This means we take bets, aim high, and focus on big opportunities. Despite being a relatively young company, Helsing has already been selected for multiple significant government contracts

• We actively encourage healthy, proactive, and diverse debate internally about what we do and how we choose to do it. Teams and individual engineers are trusted (and encouraged) to practise responsible autonomy and critical thinking, and to focus on outcomes, not conformity. At Helsing you will have a say in how we (and you!) work, the opportunity to engage on what does and doesn’t work, and to take ownership of aspects of our culture that you care deeply about

What we offer

• A focus on outcomes, not time-tracking

• Competitive compensation and stock options

• Relocation support

• Social and education allowances

• Regular company events and all-hands to bring together employees as one team across Europe

#LI-DNI

Helsing is an equal opportunities employer. We are committed to equal employment opportunity regardless of race, religion, sexual orientation, age, marital status, disability or gender identity. Please do not submit personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning your health, or data concerning your sexual orientation.

  Helsing's Candidate Privacy and Confidentiality Regime can be found here.