Office Manager

About Analog Devices

Analog Devices, Inc. (NASDAQ: ADI ) is a global semiconductor leader that bridges the physical and digital worlds to enable breakthroughs at the Intelligent Edge. ADI combines analog, digital, and software technologies into solutions that help drive advancements in digitized factories, mobility, and digital healthcare, combat climate change, and reliably connect humans and the world. With revenue of more than $9 billion in FY24 and approximately 24,000 people globally, ADI ensures today's innovators stay Ahead of What's Possible™. Learn more at www.analog.com and on LinkedIn and Twitter (X).

          

Site Management Specialist (Munich)

Full-time/ Part-time (75%)

Role Summary

The Site Management Specialist ensures the smooth, safe, and efficient operation of our Munich and Ismaning sites, supporting ~260 employees across office, lab, and technical areas. The role spans facilities operations, vendor management, fleet administration, and EHS coordination, in close collaboration with procurement, real estate, accounting, and security. This is an office-based role and your presence in both sites is regularly required. You will also need to support project-based work at times, such as internal moves or future relocation activities.

Key Responsibilities

Site & Facilities Operations

• Manage day to day matters with our landlord which includes verification of changes to contracts and review of annual accounts, etc.

• Oversee daily office, lab, and shared‑space operations, including maintenance and repairs.

• Supervise outsourced reception services.

• Manage employee-facing service providers (company phones, bikes, health-club memberships).

• Support organization and execution of internal and customer-facing events.

Vendor Management & Procurement

• Ensure all Site Management related contracts are properly documented and endorsed in our global contract management tool.

• Manage external providers for soft and hard services.

• Track performance and SLAs; resolve service issues.

• Ensure compliance with global procurement and contract processes.

Fleet Administration (Germany)

• Manage lifecycle of ~65 company vehicles.

• Maintain accurate driver and vehicle data in line with policies and legal requirements.

• Coordinate with fleet service partners and drivers (ordering, returns, maintenance, repairs, tire changes, insurance, HU/TÜV).

• Validate invoices and track fleet costs, including TCO per vehicle.

EHS Coordination

• Support compliance with German workplace safety regulations.

• Work with the external Safety Specialist and Occupational Physician.

Processes & Documentation

• Maintain SOPs, checklists, asset lists, and operational documentation.

• Manage structured documentation in SharePoint/OneDrive.

Qualifications

• 2–4+ years in facilities or site management, ideally with exposure to fleet and EHS topics.

• Strong process discipline and ability to maintain structured documentation.

• Experience with accounting systems for cost tracking, budgeting, and performance reporting.

• Ability to work independently and flexibly across multiple operational areas.

• Very good digital organization skills; strong skills in SharePoint, OneDrive, and MS Office Package (including Excel).

• Proficient and pleasant interpersonal and communication skills; service‑oriented mindset.

• Fluent in German and English.

• Valid EU Class B driver’s license.

#LI-TK1

For positions requiring access to technical data, Analog Devices, Inc. may have to obtain export  licensing approval from the U.S. Department of Commerce - Bureau of Industry and Security and/or the U.S. Department of State - Directorate of Defense Trade Controls.  As such, applicants for this position – except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) – may have to go through an export licensing review process.

Analog Devices is an equal opportunity employer. We foster a culture where everyone has an opportunity to succeed regardless of their race, color, religion, age, ancestry, national origin, social or ethnic origin, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, parental status, disability, medical condition, genetic information, military or veteran status, union membership, and political affiliation, or any other legally protected group.

Job Req Type: Experienced

          

Required Travel: Yes, 10% of the time

          

Shift Type: 1st Shift/Days