-
In coordination with the Chairs of the Board of Directors and of its Committees, plan and organise meetings of the Board of Directors and its Committees
-
Draft the minutes of the meetings of the Board of Directors and its Committees
-
Monitor deadlines to ensure that decisions are properly implemented
-
Monitor developments in the area of governance (Code of Obligations, Banking Act, FINMA circulars, SIX guidelines, international standards, etc.) and inform (and, where appropriate, train) the Board of Directors on material developments in this area
-
Ensure appropriate and compliant governance at the Board of Directors level, including in terms of reporting (Executive Management, external auditors, internal audit, etc.)
-
Keep SQGH's and SQB's articles of association and selected regulations up to date (SQGH's ROG, SQB's ROG, Policy on Consolidated Supervision, ARC Charter, NRC Charter, Guidelines on Board Independence, Regulation Responsibilities and Financial Powers, Conflict of Interest Policy, Speaking Up Policy, Guidelines on Board Minutes, etc.); submit the relevant documents in FINMA鈥檚 EHP platform and exchange with FINMA accordingly
-
Lead the organisation and preparation of the General Meeting of Shareholders (working group, invitation, letter from the Chairman, Chairman鈥檚 guide (Drehbuch), etc.); ensure its smooth running
-
Lead and supervise the preparation of the Corporate Governance Report
-
Lead and supervise the preparation of the Remuneration Report
-
Participate in the preparation of the Report to the Shareholders
-
Act as one of FINMA's points of contact for correspondence addressed to the Board of Directors
-
Report to the Board of Directors on correspondence from FINMA and other important correspondence addressed to the Board of Directors (including translations)
-
Organise training sessions for the Board of Directors
-
Coordinate end-of-year evaluations (cm 27 and 28 of FINMA Circular 2017/1)
-
Handle procedures relating to changes in the Board of Directors (correspondence with candidates, submissions in FINMA's EHP platform, etc.)
-
Assist in the preparation of the engagement programme
-
Replace the Secretary of the Executive Management in case of need
-
Supervise entries in the commercial register concerning the Board of Directors
-
Perform any other tasks assigned by the Chairman of the Board of Directors and the Chairs of the Committees