**Enjoy a career, packaged with care, whilst helping protect food, people and the planet **
We are a key global provider of sustainable packaging solutions. We’re on a mission to make all packaging recyclable, reusable, or compostable. Every day, we ensure the hygiene and safety of food and drink for people around the world. We are Huhtamaki.
You could be part of our vision. Because it’s our talented people that make it happen. Our people on the shop floor producing innovative, sustainable products. Our people in our offices delivering excellence for our customers every day. It’s every one of us working together.
We offer a place where you can feel safe, be supported, and make an impact so we can all focus on the future together.
Your opportunity
We’re currently looking for an **Office Administration Coordinator **to join our team at Huhtamaki Espoo Headquarters in Finland.
This is a hands‑on office operations role, supporting the daily functioning of our Headquarters. This role is ideal for someone who enjoys being hands‑on and visible in the office, takes pride in keeping things running smoothly, and likes interacting with people on a daily basis. If you enjoy solving practical problems, supporting others, and being the go‑to person in an office environment, this role could be a great fit.
Where you’ll be
You will be located at our Espoo HQ in Finland and should be within reasonable commuting distance from here. This is a primarily in-office role.
What you’ll be doing
Responsibilities include but are not limited to:
-
Office management including working with various stakeholders to ensure safe and great place to work.
-
Organize and coordinate daily office activities and operations.
-
Monitoring expenses and budget.
-
Assuring inventory of office supplies and interacts with vendors.
-
Organize internal and external events and company meetings.
-
Prepare meeting rooms, coordinate catering, and manage logistics.
-
Help onboard new employees (workplace setup, welcome materials).
-
Act as a point of contact for internal and external stakeholders.
What you’ll bring to the role
-
Proven experience (3-5 years) from Office Management/Coordination role or in a similar role within an international environment. Experience working for a publicly listed company is considered an asset.
-
Strong customer focus and results-oriented mindset, with a structured and systematic approach to work.
-
Comfort interacting with colleagues, visitors, and external partners, and acting as a visible point of contact in the office.
-
Ability to manage multiple tasks, prioritize effectively, and perform well under pressure.
-
High level of integrity, with an ethical and trustworthy approach to work.
-
Excellent verbal and written communication skills in English.
-
Relevant educational background, such as a bachelor’s degree in Business Administration or a related field.
-
Proficient in MS Office tools, with a demonstrated interest in digitalization and new technologies.
What we offer in return
-
A meaningful job: At Huhtamaki, we believe in protecting food, people and the planet. Our innovative and transformative solutions touch the daily lives of people everywhere.
-
Development opportunities: We care for each other – and want our talent to thrive and develop
-
Responsible employer: Sustainability is embedded in everything we do. We believe diverse teams fuel innovation. We invest in fostering an environment where everyone is safe both psychologically and physically and where diversity and inclusion are promoted through day-to-day behaviours, which are reinforced by our policies and practices.
-
Competitive salaries and benefits
Go ahead, apply today!
If this sounds like a good fit, then we’d love to hear from you before the deadline of 6th of May. Once we review applications, we’ll then be in touch to arrange an initial screening call. Candidates can then expect an interview with the hiring manager, as well as a final face to face interview on site in Espoo HQ.
Join us. Help protect food, people and the planet.